During the award ceremony at the Annual Fleet Forum Conference on June 26, World Vision Kenya has been named as the winner of the 2024 Best Transport Achievement Award, for their ambitious Kenya Fleet Pilot Project.
Each year we receive multiple ambitious entries for the award, which means a leap forward for the originations and for the sector. This year, the winner was selected by a jury who counted as 75% of the votes, while the viewers of the conference determined the other 25% of the votes during the Live Award Ceremony.
The winner was determined based on the following criteria:
Effectiveness and overall impact of output in the situation described.
Demonstrated innovative ideas and techniques.
Wider significance and applicability to other circumstances.
Collaboration and consultation with (internal) stakeholders and partners.
Success in overcoming technical challenges and other difficulties.
Winning the Award
Paul Jansen, Executive Director of Fleet Forum presented the award to Uzel Tole, Support Services Manager, accepted the award on behalf of World Vision Kenya.
Uzel Tole, representing World Vision, expressed his profound delight upon receiving the award, attributing the project's success to the exemplary collaboration between the Kenya and Global teams and their shared enthusiasm for deriving maximum value from fleet data. Neil Creswick, Director of Global Fleet Management, offered his heartfelt congratulations to the World Vision Kenya team and shared his excitement about the potential to expand the application's reach to additional countries.
Paul Jansen, speaking on behalf of the jury, extended his congratulations to all the nominees. He praised their innovative efforts in developing solutions that not only efficiently capture and analyze data but also clearly demonstrate tangible benefits. His commendation highlighted the significant impact these advancements are having on operational efficiencies and decision-making processes.
The Project
Facing challenges like donor accountability, an aging fleet, and rising maintenance costs amid shrinking funding, World Vision Kenya (WVK) collaborated with Global Fleet Management (GFM) on a fleet pilot project to revamp their operations. This partnership aimed to create a greener, more efficient, and safer fleet by enhancing data capture, analysis, and reporting through key performance indicators (KPIs).
Together, WVK and GFM developed a Microsoft Power BI dashboard application, leveraging existing systems to improve fleet management efficiency and accountability. This initiative enhanced donor trust by improving the credibility of fleet reports used in donor proposals and audits. The 12-month pilot project enabled WVK to better identify fleet inefficiencies, accurately calculate fuel costs, and optimize overall fleet performance through regular data-driven assessments. The project also supported driver performance improvement and environmental responsibility by tracking and managing fleet carbon emissions.
Since initiating a pilot project in July 2022, World Vision Kenya (WVK) has seen a significant 38% decrease in safety alerts per 100 km traveled by their fleet of passenger vehicles. This reduction reflects substantial improvements in driver behavior, contributing to fewer traffic accidents and violations.
The application developed for this project collects data on driver behavior over time and is used by various stakeholders including fleet teams, accountants, and regional managers. This helps in making informed decisions regarding budgeting, fleet acquisition, and disposal. Consequently, WVK has been able to replace 23 aging vehicles, enhancing fleet efficiency and safety.
Additionally, the application enables monthly monitoring and reporting of fleet emissions, supporting WVK's efforts to reduce their environmental impact and justify fleet updates to decrease climate change contributions.
People in Need Ukraine | 2024 Runner-Up of the Award
The escalation of the conflict in Ukraine, the critical need arose for a system to monitor and manage the movement of aid staff along the contact line. In response, security and logistics teams at PIN collaborated on a project to enhance their existing ERP system, creating a tool tailored for rapid response and increased fleet management demands, without resorting to external business solutions that are often not suitable for NGO operations.
The project led to the development of an extension to their electronic logbook system within nine weeks. This new tool allowed for the direct entry of planned trips by requestors, which then went through an approval workflow involving security, project, and logistics teams. Logistics personnel could then pool these trips and allocate them to available vehicles, with security providing the necessary clearances within NAV Dynamics.
A significant advantage of this system is its integration with the PowerBI platform, which allows for the aggregation and user-friendly visualization of data. This feature is particularly beneficial as it enables the visualization of trip data on maps, providing precise and contextual oversight of staff movements, crucial for maintaining control and safety in such high-risk environments.
The enhancement of the ERP system (NAV Dynamics) and PowerBI at PIN, which are already licensed, involved no additional licensing costs.
The project was entirely developed by PIN’s internal software team. The key outcomes include:
Digitally approved trip plans within the system.
Clear approval workflows for movements in challenging contexts.
Instant visual tracking of staff locations over specific periods.
A transparent tool for allocating resources appropriately, such as armored vehicles.
Elimination of ad-hoc trip planning, ensuring all trips are processed through the system.
Analytics for managing staff movements.
Over the last 12 months, the tool facilitated 8,989 trips, including 2,001 into high-risk "red zones," with a peak of 975 trips in February alone. This system has significantly streamlined and secured logistics and staff movements in critical areas.
About the Best Transport Achievement Award
Launched in 2012, the Best Transportation Achievement Award is an annual award, recognising the fleet manager and the organisation that is an inspiring example for others. The purpose of the award is to highlight projects which implemented scalable and innovative solutions with demonstrable impact in one or more of the following fleet management areas: road safety, fleet safety, environmental impact, and cost efficiency.
